Hull Karting is an initiative instigated and managed by Hull City Council. As Hull City Council, we collect, process and hold your personal information in order to provide our services effectively. We recognise that your personal information is important and we take our responsibilities for ensuring that we collect and manage it appropriately very seriously.

In order to process you personal information we are registered as a ‘Data Controller’ under the Data Protection Act 1998. You can view our Data Protection Notification, detailing the purposes we process information for on the Information Commissioner’s website. Our registration number is Z6005621.

Visit the Information Commissioner’s website (link opens in a new window)

This Privacy Notice explains how we use and share your information, relevant to this particular website.

For a complete view of Hull City Council’s privacy and cookie information, please visit the Hull City Council website (link opens in a new window).

Personal data

Hull City Council – Hull Karting Team will use the information we collect to support your customer needs.
We can be contacted –

By Post
Hull Karting
Poorhouse Lane
Hull
HU9 5DF

By Telephone
01482 308740

By Email
[email protected]

We process information about customers who attend or want to attend our Karting Circuit.

The types of information we process includes sensitive personal data and includes:

• identity details including name, gender, date of birth, age, home address, email, mobile contact number, emergency contact name & number
• your characteristics such as height and your photo (parental consent required for under 18-year-olds)

We use your personal information to:

• Maintain a record of customers who have consented to take part in motorsports activities at Hull Karting.
• Only allow customers that and have completed online consent to attend and take part in hazardous Motorsports at Hull Karting.
• Take customer bookings for Hull Karting.
• Allocate customers to race events at Hull Karting
• Ensure customers are booked into correct activities for their age.
• Enable customer name and photo (optional) to be displayed for operating the timing and track management system at Hull Karting to enable race events/to show it on leader boards display screens at Hull Karting and update results to our website / social media.
• Receive your race results by email – if opted into
• Receive updates and offers from Hull Karting – if opted into

We receive information from –

• You
• Your parent / Guardian

Our legal basis for the processing of your personal information is –

GDPR Article 6 1 (b) – it is necessary to deliver the contracted service to you

GDPR Article 6 1 (c) – it is necessary to comply with our legal obligations, notably Health and Safety and HMRC’s requirements for financial records

GDPR Article 6 1 (e) – to deliver our tasks as a public authority.

Where you choose to receive marketing information from us this is only on the basis of your full consent in accordance with GDPR Article 6 1 (a)

Please note that you can withdraw your consent for marketing activity at any time using the contact details above and we will action your request at the earliest opportunity. This will not affect your ability to use our services.

We will keep your personal information safe and confidential, but we may be required to share it where:

• We are required by law to share it;
• Any person may be at risk of harm if the information is not shared;
• It is necessary to prevent, detect, investigate or punish a crime.

We retain customer records for 5 years from when you last attended, Unless the customer is under 18 years old then we keep records until 5 years past their 18^th Birthday.  Records of payments must be retained for 7 years.

More details about how Hull City Council uses personal information can be found on our website  – http://www.hull.gov.uk/help/privacy-notice

If you would like to enquire about how your personal information is processed by us or wish to complain please contact –

Hull City Council
Data Protection Officer
Room 11
The Guildhall
HULL
HU1 2AA

You also have the right to complain to the regulator –

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone – 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Online enquiries – https://ico.org.uk/global/contact-us/email/

Cookies

We want to make our online services easy, useful and reliable and this sometimes involves placing small amounts of information on your access device; your computer, tablet or mobile phone. These small text files are known as cookies and cannot be used to identify you personally.

Our cookies help us –

• make our website work as you’d expect (including remembering your search settings)
• improve the speed/security of the site
• continuously improve our website for you (using website analytics)

We do not use cookies to –

• collect any sensitive information (without your express permission)
• pass data to advertising networks
• pass personal data to third parties
• pay sales commissions

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site may not work as you would expect.

First party cookies

We use cookies to make our website work including –

• remembering your search settings
• statistics

There is no way to prevent these cookies being set other than to not use our site.  Some additional (non-core) functionality may use cookies, such as social media integration – these are classed as third party cookies.

Website statistics

This website automatically logs some information about your visit, such as your browser type and the length of your visit, to enable us to understand how visitors interact with the site. This is so we can make informed decisions about site improvements. This process does not involve collecting or logging any personal data.

Third party cookies

Our site, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video. Our site includes the following which use cookies –

• YouTube – powers the videos on our site. YouTube Privacy policy (link opens in a new window)
• Facebook – we show our Facebook feed on the homepage. Facebook Data Use policy (link open in a new window)

Disabling these cookies may break the functions offered by these third parties.

Social website cookies

So you can easily ‘Like’ or share our content on the likes of Facebook and Twitter we have included sharing buttons on our site.

• Facebook – Privacy policy (link opens in a new window)

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

Cookies used on our website or by third parties

Turning cookies off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies (link  opens in a new window). Doing so however will likely limit the functionality of our website.

The cookie information text on this site was derived from content provided by Attacat Internet Marketing http://www.attacat.co.uk/ (link opens in a new window), a marketing agency based in Edinburgh. If you need similar information for your own website you can use their free cookie audit tool (link opens in a new window).